Bowls Oxfordshire Constitution

 CONSTITUTION and RULES of BOWLS OXFORDSHIRE

  1. Title
    1. Bowls Oxfordshire is the unified governing body for outdoor bowls in Oxfordshire as agreed at the inaugural General Meeting on Wednesday, 21st October 2009.
       
    2. The title of the Association shall be ‘Bowls Oxfordshire’, hereinafter referred to as the ‘Association’.
  2. Bowls Oxfordshire will be a Member (Company Guarantor) of Bowls England and will seek to confirm to all Bowls England Regulations, Rules and Policies.
     
  3. Objectives
    1. To be the unified Body of the Sport of Outdoor Bowls in Oxfordshire regardless of gender.
       
    2. To advise and assist its two affiliated associations, the Oxfordshire Bowling Association (OBA) and the Bowls Oxfordshire Ladies (BOL) to promote, foster and safeguard all aspects of the outdoor, flat green Sport of Bowls in Oxfordshire and to liaise with other relevant bodies as appropriate.
       
    3. To advise, guide and direct affiliated clubs on matters relating to bowling greens, or such matters as may be identified by Bowls England or other bodies that may affect clubs.
       
    4. To ensure that its affiliated associations include, in their constitutions, those Bowls England regulations relating to Safeguarding of children and vulnerable adults, anti-doping, discrimination, equal opportunities and human rights, health and safety, insurance and indemnification, and shall adopt the current policy/guidelines of Bowls England under regulation 9 relating to matters of misconduct, suspension and exclusion of members, and to advise those affiliated associations of all or any amendments and additions as put forward by Bowls England.
       
    5. To promote equal opportunities with the sport of bowls within the County of Oxfordshire.
  4. Membership

    Membership of Bowls Oxfordshire shall be restricted to affiliated members of the OBA and BOL as defined in the constitutions of those two associations.
     
  5. Administration
    1. The administration of Bowls Oxfordshire shall be conducted by an Executive Committee to consist of the President, Secretary, Treasurer and one other officer from each of the two affiliated associations together with two delegates, one of each gender, all previously nominated by their respective associations. It shall meet regularly at intervals to be decided.
      The Executive Committee shall appoint an Administrator and Deputy Administrator, these appointments to be confirmed at the AGM. The Administrator and Deputy Administrator shall be the county’s Authorised Representative to Bowls England or, if not available, other members appointed from the committee.
      Each affiliated association’s President shall take the Chair of the Executive Committee, alternately. It will be responsible for all day-to-day contacts with Bowls England and with the two associations it represents.
      It will inform those associations of all current and relevant Bowls England business including affiliation, competition and other fees. Such fee’s to be returned to the Administrator or Deputy Administrator by the specified date.
      The quorum for an Executive Committee meeting shall be 60% of those entitled to serve on the committee at the time of the meeting. If this calculation does not yield a whole number then the required attendance shall be the next whole number of members above 60%.
       
    2. The Executive Committee may form sub-committees as and if required to assist in carrying out its duties. All decisions of such sub-committees shall be subject to final approval by the Executive Committee.
       
    3. The Executive Committee may put forward proposals to amend the administrative structure to be submitted to the AGM for consideration.
       
    4. If, as it may require, to carry out its duties the Executive Committee may co-opt such persons, or seek professional assistance.
  6. Annual General Meetings / Special General Meetings
    1. To consist of the principal officers of the OBA and the BOL together with two appointed representatives; one of each gender from each mixed club and one from each singles gender club.
       
    2. The AGM shall be held at a suitable venue on a date in March each year, the date to be notified at the previous years AGM. 15 members shall form a quorum.
       
    3. The Chair of the AGM shall alternate year-on-year between the Presidents of the OBA and the BOL or their deputies.
       
    4. At the AGM, proposals from the Executive Committee shall be put to the members for consideration.The Association shall receive nominations and elect from its members such posts as shall be jointly agreed by the OBA and BOL to serve the needs of both associations.
       
    5. Either or both affiliated associations may request a Special General Meeting. Such a request shall state the nature of the business and be submitted to the Executive Committee which, if the matter is considered to be of sufficient importance shall direct the Administrator to call the meeting, the notice of which shall state the business for which it has been called and this shall be the only business discussed. Fourteen days notice shall be given to those entitled to attend and 15 members shall form a quorum.
  7. Finance

    The authorised expenses of Bowls Oxfordshire shall be shared equally between the two affiliated associations it represents.
     
  8. Amendments to the Constitution

    Any proposed amendment to the Bowls Oxfordshire Constitution and Rules may only be considered at an Annual General or Special General Meeting convened with the required written notice of the proposal. Any amendment must be duly proposed and seconded and shall be considered to be passed if supported by not less than two thirds of those members present at the meeting.
     
  9. Dissolution

    A decision to wind up the Association shall require a majority of two thirds of the voting members present and voting at an Annual General Meeting or Special General Meeting convened for that purpose.
     
  10. Indemnity

    The Executive Committee and each and every member of its sub committees or members acting under delegated powers from such committees / sub committees shall, except in the case of willful default or fraudulent acts or admissions, be indemnified equally from the funds of the OBA and the BOL against any loss, damage, expense or liability incurred by reason of or in connection with any legal proceedings instituted against them or any of them for any act done, admitted or suffered in relation to the performance of any of their duties in respect of Bowls Oxfordshire or committees thereof.
    The Executive Committee shall ensure that appropriate insurance cover is held in respect of the indemnity provision in this clause.
     
  11. Other Matters

    Any matter not covered by the foregoing rules shall be dealt with by the AGM or SGM and that decision shall be final. However, if an immediate decision is required, the matter shall be dealt with by a specially called meeting of the Executive Committee and that decision shall be final.
     
 

 

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